The Foundation Foxtrotter Heritage Association shall work
with respect for the Missouri Fox Trotting Horse Breed Association
and vows not to perform, cause, or allow any actions which
might demean, embarrass, or bring harm to the breed, it's
reputation, or it's membership.
Foundation Foxtrotter Heritage Association shall be recognized
as a sovereign entity governed by by-laws, rules and regulations
developed by valid members of the Foundation Foxtrotters
Heritage Association to the exclusion of all outside organizations
to include that of the Missouri Fox Trotting Horse Breed
Association. The organization, development, management and
control of the Foundation Foxtrotters Heritage Association,
shall remain separate and independent of the Missouri Fox
Trotting Horse Breed Association with the intent of being
an asset to the MFTHBA.
Be it understood and accepted as legal fact the name of
this organization shall hereafter be known as the FOUNDATION
FOXTROTTER HERITAGE ASSOCIATION.
1. The purpose of this organization is to recognize, preserve,
promote, perpetuate the foundation style Missouri Foxtrotting
horse as a specific group selected from among the general
population of horses registered with the Missouri Foxtrotting
Horse Breed Association.
2. To develop, maintain and make available to members a
data base of eligible and approved horses. Calculate the
trot to pace ratios of each approved horse by use of the
V-factor formula. Assign such V-factor numbers to each subject
horse. Maintain records of V-factors and an ongoing data
base of same.
3. Create, develop and maintain a stud book for the registration
of qualified horses and their qualifying offspring.
4. Promote public awareness and publish periodic advertising
and/or articles describing, defining, and/or reporting information
regarding the foundation type Missouri Foxtrotters and or
the Foundation Foxtrotter Heritage Association.
5. Develop and maintain a user friendly internet web page
for the promotion of the Foundation Missouri Foxtrotters
including lists of breeders or promoters (must be members
in good standing), of the Foundation Foxtrotting Horses.
To promote sales of Foundation Foxtrotters offered for sale
by members in good standing.
6. Develop and maintain a record of members in good standing.
7. Develop, organize and/or promote activities and /or shows
based upon standards set down in the by-laws and/or rules
of the Foundation Foxtrotter Heritage Association as the
Advisory Commission and/or membership approves, and/or requests,
aiming to enhance awareness and advancement of the Foundation
Foxtrotting Horse as an athletic, utility horse.
8. To own, lease, and/or maintain a permanent office site,
post office box, telephone number, bank account, and safety
deposit box in the organization name.
9. To recognized and/or issue certification of regional
affiliates or clubs which promote, exhibit, breed or maintain
registered Foundation Foxtrotter Heritage Association horses,
and to assist such affiliates in organizing registry approved
activities or promotions.
10. To issue certificates of registry to qualified horses
which in includes breeder's name, owner's name, pedigree
information and pertinent details of the subject horse;
and maintain a record of transfers of ownership.
2. Stock Options:
The Foundation Foxtrotter Heritage Association shall not
issue stocks or shares. Members shall not be entitled to
dividends, pay backs, or any other form of remuneration
or compensation for being members. The Foundation Foxtrotter
Heritage Association reserves the right to only compensate
members for contracted services rendered which shall include
but not be limited to association approved wages or compensation
for paid official offices within the Association where applicable.
The Foundation Foxtrotter Heritage Association shall maintain
a permanent office registered in accordance to applicable
state law. An agent approved and appointed by the Foundation
Foxtrotter Heritage Association shall maintain an office
at the same address. Said agent shall carry the title of
MANAGING DIRECTOR of the Foundation Foxtrotter Heritage
Section 2. Duration:
The duration of the Foundation Foxtrotter Heritage Association
shall be perpetual or until such time the voting membership
determines to dissolve, change, or amend the association.
Full membership in the Foundation Foxtrotter Heritage Association
requires ownership of Missouri Foxtrotting Horses registered
with the Foundation Foxtrotter Heritage Association. Associate
memberships may be extended to persons interested in Missouri
Foxtrotting Horses and/ or Foundation type Missouri Foxtrotting
horses; Corporations or other organized entities interested
in the preservation of the Foundation Foxtrotter Horse,
and is not reliant upon horse ownership.
requires that all parties, entities, or corporations pay
and remain current in membership dues in accordance with
the rules and/ or by-laws of the Foundation Foxtrotter Heritage
Association. Such parties, members, entities and/or corporations
must have no judgments, restrictions, sanctions or citations
against them pertaining to Foundation Foxtrotters or Missouri
Foxtrotters in order to be declared valid and active members
or to maintain full membership rights.
2. Voting :
Voting rights shall be limited to FULL members in good standing
who own or have recorded interest in at least one Foundation
Foxtrotter Heritage Association horse registered with the
Association. Associate Members are not entitled to voting
privileges. No more than two voting memberships shall be
issued to one registration. Corporate memberships in good
standing are entitled to one vote provided said corporation
has at least one Foundation Foxtrotter Heritage Association
horse registered in it's name to the exclusion of any full
member in good standing name. Persons representing Corporations
forfeit their personal right to vote in lieu of that of
the corporation vote.
Monthly meetings via internet access, either chat room or
satellite conferencing, shall be held between the Advisory
Commission and the Managing Director . Meeting times and
dates shall be emailed to each adviser no less than seven
days prior to the scheduled meeting time and date.
one open membership meeting shall be held each month via
internet chat room or other mode dependent upon availability,
with the Managing Director moderating. These meetings shall
be considered as work shop meetings for the purpose of getting
membership input as to changes, advancement, or additions
to current Association; to discuss ideas, suggestions and
situations having to do with the Association and shall not
be for chatter or personal discussion. General membership
meetings shall not be voting meetings.
shall be deemed validly called to order when the majority
of advisers are present and available to participate in
discussion. Exceptions may be made to accommodate the European
region due to international time differences whenever necessary.
shall be taken at each meeting and published in subsequent
News Letters and the on-line web page.
meetings shall be governed by Robert's Rules of Order. The
Managing Director shall moderate all meetings and shall
be charged with keeping order and decorum at any and all
meetings and shall have the right to dismiss, eject, or
block any participant that becomes disruptive, abusive,
or out of order during proceedings.
meetings shall be held at such time the Association procures
or establishes a physical site or location to accommodate
such meetings. Any such meetings shall be officiated and
operated under the same rules established for on-line meetings.
4. Special Meetings:
Special meetings may be called by either the Managing Director
or the Advisory Commission, or upon application of at least
10% of the members in good standing submitted to the Secretary
of the Association. Special meetings may be of the Advisory
Commission in private, or may be general and open to full
membership. Special meetings applied for by the membership
must be held within 60 days of the date the petition was
received and recognized by the Advisory Commission, and/or
the Managing Director.
Five percent of the membership shall constitute a quorum
at any open, physical meeting. If a quorum is not present
at any meeting, the Managing Director or Advisory Commission
my adjourn the meeting. A quorum is not required to validate
voting protocol, a Quorum shall constitute the number of
returned ballots representing the membership of good standing.
The officers of this organization shall be a Managing Director,
an Advisory Commission, and a Secretary/Treasurer
Section 2. Advisory Commission:
Advisory Commission shall consist of a 13 member panel elected
by the members in good standing in such a manner:
Commission shall be made up of elected representatives from
ten different regional areas and three at large advisors.
Each region shall elect a representative from among their
members in good standing to represent them and their wishes
on the Advisory Commission. Regions with fewer than ten
members in good standing from which to select a representative
shall be represented by a member in good standing appointed
by the Advisory Commission and approved by the Managing
Director of the Foundation Foxtrotter Heritage Association.
Advisors shall be elected by the majority vote of the full
membership in good standing. Advisors at large shall serve
a term of three years with one Advisor being elected at
each election. No at large Advisor shall serve more than
two consecutive terms.
number of Advisors or Regions may from time to time be amended
or altered to reflect the needs and population of the registry
but shall always be an even number.
To be elected a candidate must receive a simple majority
vote of the members of good standing within his/her respective
region. Should a majority not be achieved, the candidate
with the greatest number of votes shall be declared the
regional Advisor shall be elected for a term of three years
each. No Advisor shall serve more than two consecutive terms.
Exceptions to this term limitation may be made only with
the majority vote of the Advisory Commission and approval
of the Managing Director.
shall be staggered whereby no more than 3 of the regions
hold elections each year. One At Large Advisor shall be
elected in each election whereby there will always be two
experienced Advisors on the Commission at all times.
may be voted out of office by a majority vote of the members
in good standing from the region the advisor represents.
Advisors may be expelled from the Commission by a majority
vote of the Advisory Commission for conviction of a crime,
proven illicit or illegal actions within the Association,
for being found guilty by the Advisory Commission of taking
bribes, swaying votes by pressuring or intimidating other
Advisors, or for actions unbecoming a representative and/or
Advisory Commission shall be responsible for meting out
discipline, sanctions, punishments and/or penalties for
infractions of Association rules and regulations. The Commission
shall hear and be charged with mediating or resolving complaints
or disagreements between members, affiliates, clubs and/or
applicants for membership.
Advisory Commission's decisions must be made by majority
vote of the Commissioners in attendance at the time a complaint
comes before the Commissioners. Issues, complaints and/or
mediations shall be conducted only after a reasonable time
has been allowed for researching and thoroughly investigating
the issues or problems.
cases of dispute or situation requiring mediation or adjudication,
the Commissioners are charged with notification to all parties
involved before any action or public comment shall be made.
All parties concerned in any situation, mediation or adjudication
requiring the mediation or adjudication of the Advisory
Commission, shall be notified in writing, delivered by certified
mail with return receipt, as to any upcoming public mention
of the situation involving them, their name, or their work
before any action shall be made.
a certified letter be undeliverable, or should the party
concerned fail to notify the Commission of his or her intent
to attend such meeting, then the Commissioners shall conduct
their investigation and carry out judgment without further
notice in private and out of public hearing or view. Notification
of any determination and/or action as a result of such meetings
shall be sent via certified mail to all parties concerned
in the dispute or situation within 3 working days of such
member subject to disciplinary action or sanction or punishment
shall have 30 days in which to make an appeal in writing
to the Advisory Commission. The Advisory Commission shall
entertain appeals only in cases where new evidence is made
The Advisory Commission shall develop and recommend rules,
regulations, statutes, by-laws, and/or changes to any of
the above which shall be brought to a vote of the membership.
majority vote of the Advisory Commission may authorize any
officer, officers, or agents, or the corporation to enter
into any contract or execute and deliver any instrument
in the name of and on the behalf of the corporation, and
such authority may be general or confined to specific instances.
improvement, development or expenditure requiring more than
$ 5,000.00 must be brought to the vote of the members in
good standing and must receive a majority vote in favor
of the expenditure prior to the Advisory Commission approving
Advisory Commission shall be responsible for selecting and
monitoring any and all judges selected or contracted to
officiate over shows or activities of the Foundation Foxtrotter
of any disciplinary action shall require petition by the
disciplined party to the Advisory Commission. The Advisory
Commission shall hear any new evidence or argument with
regard the issue or case. Should the Advisory Commission
deem the original disciplinary action unjust or excessive,
such action may be revised or abolished by a vote of 80%
of the Commission members.
Advisory Commission may from time to time create committees
for purposes of smoother function of the Association and
closer contact with the membership. The Advisory Commission
by a majority vote shall appoint .Chairpersons and members
of such committees.
Advisory Commission may, by a 2/3 vote, disband any committee
felt to be redundant or ineffective and may remove from
any committee any member found to be abusive, absent, or
derelict in his/her duties and may replace such members
3. Regional Representation:
For purposes of representation the Foundation Foxtrotter
Heritage Association shall develop ten regions. Each region
shall elect by majority vote, one Advisor to the Advisory
Commission. Each region is also encouraged to form an affiliate
organization whereby members may make contact with other
members in the region to discuss interests, problems, needs,
desires and concerns with regard to the Foundation Foxtrotter
Heritage Association, it's function, scope, goals, and structure.
Regional Advisors shall bring such wishes, problems, needs
or concerns to the Advisory Commission for resolution or
implementation. Clubs and/or affiliate organizations shall
be recognized by the Foundation Foxtrotter Heritage Association
and shall be kept informed of matters concerning the Organization
in general and their region specifically via reports from
their specific Advisor.
regions of representation shall be constructed as follows:
#1: Shall be comprised of:
Alaska, Washington, Oregon, Idaho, Montana, Wyoming
California, Nevada, Arizona, Utah, Hawaii
New Mexico, Colorado, Texas, Oklahoma, Kansas
Arkansas, Missouri, Louisiana, Mississippi, Alabama, Tennessee
Illinois, Indiana, Michigan, Ohio, West Virginia, Kentucky
Iowa, Wisconsin, Nebraska, Minnesota, South Dakota, North
Virginia, Washington D.C., North Carolina, South Carolina,
Maine, New York, Pennsylvania, Connecticut, Rhode Island,
Massachusetts, New Jersey, Maryland, Delaware, Vermont,
regions shall enjoy equal participation, recognition, and
voting rights no matter what the population of any respective
area. The Advisory Commission has the right to coin new
regions from time to time as membership warrants. All new
regional divisions must be approved by a majority vote of
the Advisory Commission.
4. Managing Director:
A managing director shall be elected by the members in good
standing for a term of five years. No director shall serve
more than two consecutive terms.
Managing Director shall be responsible for breaking ties
in votes of the Advisory Commission and shall be a liaison
between the members, staff, and Commission.
Director shall oversee the internal operation of the Association
and registry, make executive decisions with regard to the
daily running and operation of the Association office; be
responsible for the hiring and firing of specific office
staff, and oversee other offices such as that of Treasurer,
Secretary, etc. in order to keep all officials informed
and directed in the process of their respective duties.
Managing Director shall be charged with researching and
locating avenues for advertising, promotion, and marketing
of Foundation Foxtrotter Heritage Horses and shall be responsible
for maintaining and updating data and information for the
Association data bases, Association Web page with regard
to membership pages, updates to Association information,
and the scheduling and procurement of web page updates.
Managing Director shall be responsible for settling or resolving
personal disputes between members of the Advisory Commission
or office staff.
Managing Director shall deliver a monthly statement of affairs
to the Advisory Commission at the regular meeting in order
to keep all members of the Commission up to date and apprised
of the business of the Association.
for any reason the Managing Director be unable to fulfill
his/her full term of office, a substitute Managing Director
shall be appointed by the majority vote of the Advisory
Commission to serve until the next regular election provided
there is adequate time for candidates for office to prepare
and campaign. Should adequate time not be available for
candidates to prepare and campaign for office, then the
temporary Managing Director shall serve until the following
election. Adequate time shall constitute no less than 30
days nor more than three months.
Director may be voted out of office by a two thirds vote
of the Advisory Commission, or by a majority vote of the
members in good standing.
A treasurer or professional bookkeeper/accountant shall
be appointed by the Advisory Commission to maintain a thorough
and up to date record of Association cash flow, expenditures,
fees, dues, and or any other income or outlay of funds.
treasurer shall perform the normal duties of such an office
with the exception of deposits to Association bank accounts
which may be made by the Managing Director due to logistics.
treasurer, bookkeeper or accountant shall be bonded and
continuously remain bonded for no less than $10,000.00 or
the equivalent of one year's average bank balance, which
ever amount is higher.
6. Checks and Drafts:
All checks, drafts, or any other orders for the payment
of money, notes, or other evidences or indebtedness issued
in the name of the corporation, shall be signed by the Treasurer,
accountant or bookkeeper AND the Managing Director of the
Association as a check and balance for accuracy.
and full account of all financial activity shall be made
monthly to the Advisory Commission and a condensed account
shall be published for the membership in the News Letter.
All funds of the Association shall be deposited to the credit
of the Association in such banks, trust companies, or other
depositories as the Advisory Commission deems suitable.
The Advisory Commission and/or Managing Director may accept
contributions, gifts, bequests, or device for the general
purposes or for any special purpose of the Association on
the behalf of the Association. Such contributions, or any
monetary gifts or bequests shall be deposited in one or
more of the Association's bank accounts and reported at
the next meeting of the Advisory Commission.
9. Books and Records:
The Association shall keep correct and complete books and
records of account and shall also keep minutes of the proceedings
of it's members and Advisory Commission, and shall keep
at registered or principal office a report giving the names
and addresses of the members. All books and records of the
Association may be inspected by any member, or his/her agent
or attorney for any proper purpose by appointment agreed
upon by the member and the Managing Director.
Section 1. Dues and Fees:
Dues shall be paid as follows: Membership fees in the Foundation
Foxtrotter Heritage Association shall be the sum of $35
per year, and lifetime memberships shall be issued for the
sum of $300 each. Lifetime memberships may be made in $100
increments spanning 3 months. Failure to complete payment
at this rate shall result in the paid amount being applied
to annual dues. No grace period shall be allowed.
membership is limited to adults aged 18 years or older and
requires the ownership or recorded ownership interest in
at least one registered Foundation Foxtrotter Heritage horse.
Should a Lifetime member at any time fail to own or have
legal ownership interest in a registered Foundation Foxtrotter
Heritage horse, that member shall be excluded from voting
rights until such time he/she once again can prove ownership
in a registered Foundation Foxtrotter Heritage horse.
memberships shall be 105.00 per year or the equivalent of
three annual memberships. Family memberships shall include
minor children under age 18. Family memberships are entitled
to only ONE vote per household.
membership shall be $25 per year. Qualifying youth must
be under age 18 and shall not be entitled to voting rights.
membership dues shall be $105 per year or the sum of three
membership fees; Corporate memberships shall not be eligible
for lifetime membership. Corporate memberships are entitled
to only ONE vote.
Membership dues shall be $35 per year or $300 for a Lifetime
membership. Should an Associate Member acquire ownership
in a qualifying Foundation Foxtrotter Heritage Association
registered horse and wish to become a voting member, he/she
shall be allowed to convert the membership to Full membership
for a transfer fee of $10. Associate memberships are not
entitled to a vote.
in the Association shall be non-transferable and non-refundable.
The cost for membership may change from time to time by
a majority vote of the membership, but no more frequently
than three year intervals.
dues shall become due and payable in June of each calendar
year. Delinquent dues shall accrue late fees in the sum
of $5 per month for each month they are not paid with a
maximum late fee not to exceed $25. New memberships shall
be pro-rated to June in the second year of membership and
shall become due and payable in June thereafter.
1. DEFINITION OF FOUNDATION HORSES:
Approved Foundation horses shall be those horses registered
with the Missouri Foxtrotter Horse Breed Association that
have pedigrees containing no more than 50% Tennessee Walking
Horse blood that meet the requirements for registry as set
forth in the rules and regulations determined by the Advisory
horses must be registered with the Foundation Foxtrotter
Heritage Association in order to be able to claim foundation
percentage of Tennessee Walking Horse blood in any given
horse shall be determined by the factoring of fifth and
tenth generations of a pedigree by a trained pedigree inspector.
The value of the factoring process shall be known as the
"V-FACTOR". All eligible horses must have a V-factor
of 128 or below in order to qualify for registry in the
Foundation Foxtrotter Heritage Association or to be able
to be claimed as foundation stock.
shall be calculated from pedigree information accepted as
authentic by the Missouri Foxtrotting Horse Breed Association.
Disputes or disagreements regarding pedigree information
must be corrected and acknowledged by the Missouri Horse
Breed Association before it can be accepted as authentic
by the Foundation Foxtrotter Heritage Association unless
hard evidence such as an original pedigree is found to be
different from the association on line database. In that
case a copy of the original pedigree must be sent to the
Foundation Foxtrotter Heritage Association so that the Foundation
records can be altered to reflect the correct pedigree.
2. Qualifying and Registration:
Approval for registration in the Foundation Foxtrotter Heritage
Association shall be restricted to horses with a clear and
legitimate pedigree tracing on one or more lines to the
foundation horses registered with the Missouri Foxtrotting
Horse Breed Association prior to 1970 AND each qualifying
horse must have a V-Factor of 128 or less.
No horse shall be restricted, denied, or receive preferential
or negative consideration due to color, color pattern or
markings. All colors, patterns and markings shall be considered
as equal and shall receive fair and legitimate consideration.
shall be restricted, denied, receive preferential or negative
consideration due to specific bloodlines within the qualifying
balance of V-factor ratings. All bloodlines shall be considered
equal and shall receive fair and legitimate consideration.
shall be denied, restricted, receive preferential or negative
consideration due to any permanent injury, lameness, or
disfigurement, so long as such are not the result of genetic
Registration fees shall be $20 per qualifying horse. Qualification
shall be in accordance with rules set down by the Advisory
fees and or changes to registrations shall be at the rate
of $10 per transfer or change.
Advisory Commission may by majority vote increase dues and
fees from time to time. No increase shall exceed 25% of
the current fee or dues without consent by a majority of
the membership in good standing in an open poll. Dues and
or Fees may not be
The Managing Director shall provide an Association seal,
which shall be in the form of a circle and shall have inscribed
thereon the name of the Association and the words, "Association
1. Amendments to the By-Laws:
Amendments to by-laws may be made from time to time as a
result of a 2/3 vote of the Advisory Commission or by majority
vote of the membership in good standing. The exception to
this shall be those issues and by-laws as set forth in Articles
1, section 1; Article II, section 1,2,3,4,5,6,9,10; Article
IV, section 1, 2; Article V, section 2; Article VII, section
1,2,3,4,5 which shall remain static and unchanged for perpetuity.